How We Spend Money
Our approach on expenses
There will be plenty of times you need to spend company money. Hardal is small and early, so the less we waste, the more room we have to grow. But being productive, and not out of pocket for doing your job, matters more than shaving off every last dollar. So the rule is short: spend company money as if it were your own.
The gut check
Before you spend, ask yourself two things:
· Can you clearly explain why this is in Hardal's interest? · Would you be comfortable sharing it with the whole team?
If both are yes, go ahead. If either is no, it probably is not a company expense. And when you are unsure, ask for context, not permission. A quick message in the team channel beats guessing.
Being at work does not make a personal cost a company one. Working from a café is your coffee to buy. Taking a prospect there is ours.
A few things worth knowing
Some costs are already handled as benefits, not expenses. Your meal, wellness, healthcare, learning, remote setup, and other allowances are claimed on the Benefits page, so there is no need to expense them again. If it fits a benefit, claim it there.
For everything else, a bit of common sense goes a long way:
· Travel in economy and standard class, with reasonable hotels. If you add personal days or bring family along, that part is yours.
· Client and prospect meals are on us. Just note who was there and why. Your own everyday meals are already covered by your meal allowance.
· Conferences for your own growth come from your learning budget. Ones you attend for Hardal, such as business development, partnerships, or branding, are company paid. Ask first either way.
· New tools or subscriptions deserve a quick check before you buy, so we do not pay for the same thing twice.
Getting paid back
Submit through Deel if you have access, or email Finance if you do not. Add a receipt, a short note on what it was for, and the category. Send it in by the 25th, and within three months, so nothing gets lost.
The full policy